Subject:
Annual General Meeting
From:
Baz Jones <abj21>
Date:
Tue, 6 Feb 2001 20:54:21 +0000 (GMT)
To:
rocksoc-official

Alright everybody,

I'm afraid that it's that time of year again - yes, you've guessed it, our
Annual General Meeting. This will be held on 7th March in a room in King's
College (exact room to follow). We can have the room from 7.30pm and the
meeting will commence at 8pm sharp.

The most important piece of business will be the election of a committee
for 2001-02. If you want to stand then start to think about it now.
Nominations must be made and seconded by two Rocksoc members (not the
person standing), and submitted to Baz Jones, either by email on
abj21 or by post to Christ's College, Cambridge, CB2 3BU.
The deadline for nominations is 28/02/01. Manifestos will be forwarded to
rocksoc-official and to the website by Baz. The posts available will be:

President: Chairs committee meetings, has overall responsiblity for
events happening and has to organise most of what isn't someone else's
responsibility.
Current President: Oli Wade, Corpus Christi, ojw23

Secretary: Keeps minutes of meetings, looks after the membership lists
and has responsibility for any other random paperwork. Must be computer
literate in order to maintain the membership database.
Current Secretary: Baz Jones, Christ's College, abj21

Treasurer: Keeps track of the accounts and prepares each years accounts
for audit by the University.
Current Treasurer: Liz Chapman, Girton College, elc31

Webmaster: Maintains the society website.
Current webthing: Roz Currie, Trinity Hall College, rjc40

WUS officer: Organises WUS. Sorts out DJ rotas, arranges door people,
sorts out the money, arranges publicity and in recent years gets lumbered
with organising gigs. If at all possible whoever takes this post should
be available in Cambridge during University holidays.
Current WUS officer: Andy Hudson, no college

Token Fogey: A general member of the committee who should be older than
the average student and has special responsibility for seeing that the
significant number of non-students are looked after.
Current Fogey: Gina Dungworth, no college

Feel free to e-mail any committee member personally or collectively on
Rocksoc-committee if you have any questions about
any post.

Any other motions for the agenda should be sent to Baz Jones by
28/02/01. Votes on motions and elections of committee members will be
determined by a majority of those present or proxy votes, votes on
constitutional changes will be determined by a 2/3 majority of those
present or proxy vote. The President does not vote but has a casting vote
to be used in the event of a tie.

If you will not be able to attend you will be able to vote by post
or by e-mail. The agenda and nominations list will be published on
01/03/01, to rocksoc-official and on the website. If you then wish to vote
by post you should e-mail or post your votes on all agenda items to Baz by
midnight on 06/03/01. Any votes received after this time WILL NOT be
counted. We can accept no responsibility for votes sent in good time but
which failed to reach us. Anyone who submits a postal vote will not be
allowed to vote at the AGM. Only members are allowed to vote. A valid
membership card will be required to vote on the night. If there is anyone
who is a member who for whatever reason no longer has a membership card,
please e-mail Baz with your full name and address and he will send one to
you in good time.

The minutes will be posted to the website following the event. Anyone
without access to the internet can request for a copy to be posted to them
from Baz.

I know some of you may be thinking that this is really boring but it IS
really important for the Society to continue next year and I hope a large
proportion of you will want to turn up on the night and / or stand for a
position. There should be no problem about bringing your own beer to
King's, nor will there will be any problem concerning the attendance of
non-students.

Thank you for your time.

BAZ JONES