Subject:
AGM
From:
Crazygirlinblack <cec42>
Date:
Wed, 20 Feb 2002 18:43:29 +0000 (GMT)
To:
<rocksoc-official>

I'm afraid that it's that time of year again - our Annual General Meeting.
This will be held on Friday 15th March upstairs at The Graduate on
Chesterton Road. We have the room from 7.00 and the meeting will commence
at 7.30 sharp. The most important piece of business will be the election
of a committee for 2002-03. If you want to stand then start to think
about it now. Nominations must be made and seconded by two Rocksoc Members
(not the person standing), and submitted to Elise Conolly, either by email
at cec42 or by post to Newnham College, Cambridge, CB3 9DF. The
deadline for nominations is 08/03/02. Manifestos will be forwarded to
rocksoc-official and to the website by Elise. The posts available will be:

President: Chairs committee meetings, has overall responsibility for
events happening and has to organise most of what isn't someone else's
responsibility.
Current President: Andy McLellan, no college

Secretary: Keeps minutes of meetings, looks after the membership lists
and has responsibility for any other random paperwork. Must be computer
literate in order to maintain the membership database.
Current Secretary: Elise Conolly, Newnham College, cec42

Treasurer: Keeps track of the accounts and prepares each year's accounts
for audit by the University.
Current Treasurer: Emma Bennett, Fitzwilliam College, elb35

Webmaster: Maintains the society website.
Current webthing: Tristan Mills, Emmanuel College, twem2

WUS Officer: Organises WUS. Sorts out DJ rotas, arranges door people,
sorts out the money, arranges publicity. If at all possible whoever takes
this post should be available in Cambridge during University holidays.
Current WUS officer: Andy Hudson, no college

Token Fogey: A general member of the committee who should be older than
the average student and has special responsibility for seeing that the
significant number of non-students are looked after.
Current Fogey: Jason Hill, no college

New posts subject to confirmation by the electing AGM:

Events Officer: Responsible for booking bands and venues, putting events
in listings, producing fliers & posters and organising their distribution

Token Brat: A general member of the committee who should be younger than
the average student and has special responsibility for seeing that the
significant number of younger members are looked after.

Feel free to e-mail any committee member personally or collectively on
rocksoc-committee if you have any questions about
any post. Any other motions for the agenda should be sent to Elise Conolly
by 08/03/02. Votes on motions and elections of committee members will be
determined by a majority of those present or proxy votes, votes on
constitutional changes will be determined by a 2/3 majority of those
present or proxy vote. The President does not vote but has a casting vote
to be used in the event of a tie.

If you will not be able to attend you will be able to vote by post or by
e-mail. The agenda and nominations list will be published on 10/03/02, to
rocksoc-official and on the website. If you then wish to vote by post you
should e-mail or post your votes on all agenda items to Elise by midnight
on 14/03/02. Any votes received after this time WILL NOT be counted. We
can accept no responsibility for votes sent in good time but which failed
to reach us. Anyone who submits a postal vote will not be allowed to vote
at the AGM. Only members are allowed to vote. A valid membership card
will be required to vote on the night. If there is anyone who is a member
who for whatever reason does not have a membership card, please e-mail
Elise with your full name and address and he will send one to you in good
time. The minutes will be posted to the website following the event.
Anyone without access to the Internet can request for a copy to be posted
to them from Elise.

I know some of you may be thinking that this is really boring but it IS
really important for the Society to continue next year and I hope a large
proportion of you will want to turn up on the day and / or stand for a
position.

Thank you for your time.

-- Elise Conolly