Rocksoc AGM 2008

The Rocksoc AGM will be on Thursday 6th March at the Castle Inn, on Castle Hill. This is your chance to elect or join the 2008-09 Rocksoc committee (Rocksoc needs YOU!). Also, as is traditional, there will be beer, music, and free food.

Nominations must be made and seconded by two Rocksoc members (not the person standing) and submitted to the Secretary via e-mail. Please try and include a manifesto, we'll forward it to rocksoc-official and put it on the website. The deadline is Monday 3rd March.

Posts for election:

President

Responsibilities: chair committee meetings, make sure everyone else does their jobs, take overall responsibility for things happening, liase with related societies/groups around Cambridge to help cross-promotion of the scene

Standing this year: Oli Wade
Currently: Mark Taylor <president at rocksoc dot org dot uk>

Secretary

Responsibilities: Take minutes at meetings, keep membership lists up to date, send out membership cards. Must be computer literate in order to keep the membership database updated.

Standing this year: Elaine Oliver
Currently: Fiona Morgan <secretary at rocksoc dot org dot uk>

(Junior) Treasurer

Responsibilities: Keep track of the accounts, prepare the accounts for audit by the Senior Treasurer (currently Richard Watts)

Standing this year: Helen Armes
Currently: Helen Armes & Kim Evans <treasurer at rocksoc dot org dot uk>

Webmaster

Responsibilities: Maintain the website and publicize events on the website, mailing lists, Facebook & Livejournal. For the current website, needs some understanding of Linux, Python and HTML.

Standing this year: Dina V
Currently: John Barrett <webmaster at rocksoc dot org dot uk>

Events officer

Responsibilities: Organise events, liase with bands and venues, produce publicity material and coordinate flyering/postering, keep track of events expenditure

Standing this year: Keith Boyle
Currently: Keith Boyle <events at rocksoc dot org dot uk>

WUS officer

Responsibilities: Organise WUS, sort out DJs and door people, keep track of WUS profit/loss, arrange publicity. Being in Cambridge during the University holidays would be extremely useful.

Standing this year: Jack Leigh & Mark Booth
Currently: Nev Ball <wus at rocksoc dot org dot uk>

All Committee Positions

The overall aim of Rocksoc is the promotion of Rock & Metal music in Cambridge so it is essential that if you run for committee you have a desire to do this and happy to put in some time to help create a bigger and better scene in Cambridge

If you're interested in joining the committee, feel free to email the committee or any of the committee individually, or talk to us at WUS/the pubmeet. Some things you should know:

• You need to be on e-mail.
• As many as possible of the committee should be able to get to the (roughly) weekly meetings. Currently these happen often on a Thursday at the Pickerel, although the new committee could change this to any convenient day and venue.
• At least 4 of the new committee (preferably including the events officer, WUS officer and treasurer) should become signatories for the bank account. To be a signatory you'll need to either be a current HSBC customer, or provide government-accepted proof of ID (passport or driving license) and address (a recent utility bill or bank statement). If you're planning to stand, please find these sooner rather than later.

Any other motions for the agenda should be sent to Fiona by Monday 3rd March. Votes on motions and elections of committee members will be determined by a majority of those present or proxy votes: constitutional changes require a 2/3 majority. The President does not vote but has a casting vote to be used in the event of a tie.

If you will not be able to attend you will be able to vote by post or by e-mail. The agenda and nominations list will be published on 3rd March to rocksoc-official and on the website. If you then wish to vote by post you should e-mail or post your votes on all agenda items to Fiona by midnight on 5th March. Any votes received after this time WILL NOT be counted. We can accept no responsibility for votes sent in good time but which failed to reach us. Anyone who submits a postal vote will not be allowed to vote at the AGM. Only members are allowed to vote. A valid membership card will be required to vote on the night. If there is anyone who is a member who for whatever reason does not have a membership card, please e-mail Fiona with your full name and address and she will provide one. The minutes will be posted to the website following the event. Anyone without access to the Internet can request for a copy to be posted to them.