Minutes: 2000-2001/2000-05-15

 

 

 

 

 

 

min28

 

 

 

[INDEX] [Introduction] [Rocksoc

Events] [Non-rocksoc events] [Committee] [Minutes] [Information] [Links]

[STOP PRESS]

 

 

 

 

 

 

 

 

MINUTES

15/05/00

 

Present: Andy, Oli, Jimmer, Baz, Kit. Iain had

previously apologised for his non-attendance due to a family bereavement.

The meeting gradually drifted into being in order at approximately 2045.

1/ MAY BRAWL

The bands (Akercocke, Infestation, As She Screams)

have now confirmed that they will play on the 17th June 2000. Publicity

was discussed and it was agreed that Baz was to mail rocksoc-announce with

the details, whilst Andy agreed to print off some tickets. This led on

to a discussion of ticket prices, and it was decided that £2.50 for

members and £3.50 for non-members was reasonable in order not to

make a loss of more than about £100. It was also decided that tickets

should be on sale to members only for the first two weeks, and that all

tickets on the door are to be priced £3.50.

Further to publicity, Kit said she would speak

to Tom to spread the word round APU, and that a mailshot should be arranged

to reach the 45 or so members without an e-mail address. Baz was instructed

to buy some envelopes. Andy also agreed to make some flyers / posters to

be included in the mailshot and to be put up at WUS. Insurance was also

discussed, and it was agreed that Andy would ask Iain how expensive this

would be - if this was not significantly less than the maximum amount we

would lose in the event of a catastrophe such as last time (about £150),

it was agreed not to bother.

Other publicity ideas included on-line Varsity

and the web site (see later).

2/ T SHIRTS

It was decided that the new design is to be the

one contributed by Oliver-Michael last week - 'Scream' mask with long hair

on front and 'Are you going to Wake Up Screaming?' on the back. Oliver-Michael

promised he would give Oli a drawing this week for Oli to scan and take

to the printers. There then followed a period of frantic discussion and

calculation, which culminated with the decision that we want 30 large shirts,

18 skinnies and 12 long-sleeves. Including the two screens

required this was worked out to cost about £500.

It was commented that Rocksoc appears to be spending a lot of money at

the moment, but it was noted that we would be selling these at just less

than cost so will make the money back (with the two screens only costing

£40).

3/ MAIDEN TRIP

Andy revealed that the minibus is going to cost

£74, and about £25 of diesel was estimated to be required.

As it had previously been agreed that Rocksoc was to subsidise about £100

to this venture, it was agreed to pay the whole lot. Andy promised to bother

rocksoc-official and get a final list of who was going.

4/ JON JARRET'S E-MAIL

The e-mail in question concerned a couple of psych

bands that are interested in playing in Cambridge. It was decided to ask

them to send us a CD, which we will listen to and consider them for next

term. It was noted that we already have an extremely busy June coming up,

that we have bands coming out of our ears, and that we should see what

goes wrong with the May Brawl first.

5/ MANDATE

It was observed that the mandate from the bank

has still not been signed, but as Iain was not here, there was little we

could do about it until someone catches up with him.

6/ ROCKSOC PICNIC

The Rocksoc Picnic is to occur on 18th June 2000

(i.e. the day after the May Brawl) on Parkers' Piece (from midday 'somewhere

near the middle'). People are unlikely to be able to miss us, as we will

all be wearing black on a hot summer's day and playing extremely loud music

from a ghetto blaster. Baz said he'd mail rocksoc-official about it. It

was agreed that this should be advertised on the flyer with the May Brawl

which Andy thusly agreed to add to. The flyers were decided to be A6. Kit

said she'd also have the Maiden playback night flyers sorted this week

and Baz agreed to put them in the mailshot as well.

7/ NEW FLYER

This led on to discussion of a new flyer. Jimmer

agreed to design this as he was best aware of Dave Tyler's specifications

(though he dismissed this as slander). Baz was told off for not having

brought the Rocksoc Folder with him and cowered beneath the wrath of El

Presidente. Oli said he'd mail Jimmer a copy of the old one for comparison.

8/ WEBSITE

This basically consisted of a lot of bitching

(as usual). Jimmer was instructed to shout at Roz (Oli is too frightened

allegedly). He was also told to make sure that all mail sent to the f9

account which the site is on is not ignored. Further, he was instructed

to make sure up-and-coming events are on the site IN TIME. Once Jimmer

had been suitably chastened, Kit observed that at least five people had

now demonstrated that it was physically impossible to keep the website

up to date.

9/ ROCKSOC BEERFEST TRIP

Everybody was very bored by this stage and this

essentially boiled down to - do we really think that the Committee needs

to organise the members to go to the Beerfest? It was decided that everyone

who wanted to go was going to go anyway and could organise themselves.

Oli insisted that he was going to mail rocksoc-announce anyway. The

meeting dissolved at about 2140. Jimmer and Baz discussed the notion that

Rocksoc was possibly getting a bit too bureaucratic. Oli commented that

as we were no longer quorate the discussion should not be entered into

the minutes as an official notion.