Rocksoc minutes: Monday 19 September 2005

Index of all minutes | Committee Meetings 2005-2006

These minutes taken by: Fiona

Minutes of committee meeting, 19/09/05

Meeting opened: 9.00pm

Present: Keith, Simon, Baz, Fiona, Dan

1. Mandate

URGENT: Helen needs to take the mandate to HSBC, providing her ID and proof of address.

Action: Helen to take mandate to HSBC as soon as possible.

2. Events & Term Cards

Term Cards

Dates for events must be sorted out first.

Fresher's Fair

Keith has sent the cheque off to CUSU. Baz, Simon, Emily and Fiona have volunteered to help man the stall. Possible collaberation with Gothsoc stall, in directing Freshers to Rocksoc and Gothsoc stalls. Gothsoc could have a few Rocksoc fliers?

Action: Keith to email details of stall at Fresher's Fair to rest of committee.

Action: Buy sweets.

Action: Baz to locate Rocksoc Flag.

It was decided that students turning up to WUS with WUS fliers get in at membership prices, at the first WUS in Fresher's Week. Octaine and Calling fliers will also be available on the stall.

Action: Oliver needs to put up a copy of the flier on the website, and email Simon the original and final jpgs, so he can edit them.

Action: Keith to get fliers from Oliver on Saturday.

Pub Crawl

Week after Fresher's Week. On Thursday, 13th October.

Gigs

Keith is arranging gigs (what venue?).

20th October - Litmus + Support (yet to be confirmed) - advertised in Red Pages

26th November - Mistress, Army of Flying Robots, Trencher - advertised in Terrorizer, Zero Tolerance, Red Pages

Action: Advertise gigs on Live for Metal website.

Xmas Quiz Night

Set for the Thursday of the last week of term.

Action: Keith to contact Rose & Crown and The Alma, as potential venues.

3. WUS

WUS Advertising

The posters are designed on disk.

Action: Kit to photocopy them.

Also require 1000 fliers advertising WUS.

Action: Flier colleges & give colleges posters week before Fresher's Week (put them up?).

Action: Advertise WUS in magazines and papers eg Varsity, TCS

Action: Oliver, we need the WUS advertising for the whole term.

Action: All members of Committee will have supply of WUS fliers to carry around.

Action: Oliver needs to compile a DJ set list up until Xmas.

4. Webshite

Mythic-Beasts.com to commercially host Rocksoc website, approx £60 a year. John and Richard appear to be happy to continue to run mailing lists on chiark.

Action: Oli to sort out V-host, so website will work before freshers turn up.

5. General Committee Stuff

We have been told by the Proctors that we need a separate books for WUS and Events recording Number of people in attendance, Money made and Money present in box.

Action: Buy 3 Carbon Membership Books, an A5 WUS book and an A5 Events book.

Location of Resources

Baz - 1 Rocksoc banner

Richard - CD Decks

Oliver/Deano ? - Rocksoc T-shirts - we need them for WUS

Action: Locate Rocksoc T-shirts quickly.

6. Irrelevant Interruptions

Keith: Fiona, have you washed your hair with Clairol Herbal Essences?
Fiona: Yes, why?
Keith: It smells.

Action: Keith to start washing his hair with L'Oreal - because he's worth it!

Meeting closed at 9:35pm.