Minutes: general/1999-egm

EGM MINUTES 06/05/99

====================

 

The meeting was called to order by la presidenta

(it has been pointed out that "el presidente" refers to a male of the presidential

species) at 2005 BST when quorate status was achieved.

 

Late arrivals were:

David 2006

Rudi 2012

Richard 2018

Karen 2022

Emma 2023

 

Apologies for absent committee members:

Jinx being fitted into a jacket

Baz revising for a mock exam

Alex ?

 

Other apologies:

Kirsten looking after a baby

Shaun with Jinx

Steve with Jinx

 

1. Purchase of DJ equipment by the society.

 

The WUS officer informed us that it was necessary for the society to purchase its own equipment in order that WUS could continue at the Q Club. The equipment suggested was:

1 x Pro200 DJ CD Twin £449

1 x case £75

1 x Vestax PMC 005A Mixer £159

 

We were told that he and Jinx had played with the equipment and that it did all that we required it to. Insurance would be organised through the university (£250 excess) and the equipment would be stored at the Q Club or looked after by the WUS officer. It was said that the equipment should only be used for official RockSoc events. There was much discussion on this last point, with DD arguing that members should be allowed to use the equipment if sufficient financial assurance was given. Many of those present expressed concerns that the equipment could get damaged and then the borrower be found to be incapable of paying for its repair, or that it would not be able to be repaired in time for use at WUS. The idea of inspecting statements was quickly dismissed, as was asking for a cheque from the borrower. "Banker’s cheques" were mentioned (cheques guaranteed by the bank to be honoured) which would cost the borrower a small amount. Most people were happy with this form of assurance. All borrowing would be at the committee’s discretion

and the borrower would be asked for a deposit (amount decided by the committee) as well as required to sign a contract to the effect that they would pay for repair or replacement should the equipment get damaged. It was said that if the equipment was damaged (or stolen) and unable to be replaced in time for WUS, equipment could be hired. The issue of charging for use of the equipment was raised and it was agreed that if it were to be used for commercial gain ("The Calling" was mentioned specifically), a charge would be appropriate (amount decided by the committee).

 

It was decided that 2 votes should be taken - one on the purchase itself and one on the borrowing of the equipment. There was then a brief discussion on which should be taken first, before agreeing on the latter.

 

VOTE 1(i):

"The DJ equipment may be loaned to any RockSoc member at the committee’s discretion with securities including but not limited to payment of a satisfactory deposit. If the equipment is to be used for commercial gain an additional non-returnable charge will be payable. Members will be required to cover the full cost of any damage occurring to the equipment while in their possession and will be asked to sign to this effect."

 

FOR: 11

AGAINST: 0

ABSTENTIONS: 1

 

VOTE 1 (ii):

"The DJ equipment suggested by the WUS officer should be purchased by the society."

 

FOR: 13

AGAINST: 0

ABSTENTIONS: 0

 

2. Insertion of a clause in the constitution as advised by the university.

 

Although the university has accepted us as an official society, it was suggested to us that we add a clause to our constitution

to expressly state that the senior treasurer is not liable for any debts incurred by the society. The sample constitution was searched but it contained no such clause. The following was decided at the last committee meeting.

 

VOTE 2:

"No officer of the society will have special liability for any debts or losses incurred by the society."

 

FOR: 14

AGAINST: 0

ABSTENTIONS: 0

 

The meeting was closed at 2024 and was followed by much merriment including but not limited to the drinking of beer and the playing of jenga whilst listening to rock music.