Minutes: 1999-2000/1999-04-26

 

 

 

 

 

 

min2

 

 

 

[INDEX] [Introduction] [Rocksoc

Events] [Non-rocksoc events] [Committee] [Minutes] [Information] [Links]

[STOP PRESS]

 

 

 

 

 

 

 

 

MINUTES

26/04/99

 

The meeting was called to order (well started

anyway) at approximately 2045 BST.

All of the committee were present.

1. Bank Mandate.

Iain produced a bank mandate and it was decided

that the whole committee should sign it. Two signatures are required for

a cheque. Unfortunately Iain was a bit over enthusiastic about crossing

out unused boxes and did so before two committee members had signed it.

Another form is to be obtained and we will have another go. It is required

that part of the wording of the form be recorded in the minutes and it

appears thusly:

"(i) That a bank account or accounts be continued

with Midland Bank plc (the ‘Bank’) and the Bank is authorised to:

a) pay all cheques and other instructions for

payment signed on behalf of the Society by any two of those listed overleaf

(the ‘signatory’) whether any account of the Society is in debit or credit;

b) deliver any item held on behalf of the Society

by the Bank in safe custody against the written receipt of the signatory;

and

c) accept the signatory as fully empowered to

act on behalf of the Society in any other transactions with the Bank.

(ii) That any debt incurred to the Bank under

this mandate shall, in the absence of written agreement by the Bank to

the contrary, be repayable on demand.

(iii) That the Secretary is authorised to supply

the Bank as and when necessary with lists of persons who are authorised

to sign, give receipts and act on behalf of the Society, and that the Bank

may rely upon such lists.

(iv) That these resolutions remain in force until

cancelled by notice in writing to the Bank signed by the Chairman or Secretary

acting or claiming to act on behalf of the Society, and the Bank shall

be entitled to act on such notice whether the resolutions have been validly

carried out or not."

 

2. Website.

Alex was instructed to keep the website up to

date and correct numerous errors already pointed out. All historical waffle

is to be removed and an accurate history devised at a later date.

 

3. Posters.

Again Alex was told to get his act together

 

4. Future agendae.

It was decided that the present procedure of the

secretary assimilating the agenda be continued.

 

5. Gig.

It was suggested that there was still hope for

an end of term event, with the Portland Arms as the venue. The date is

provisionally 12th June. Possible local bands are as follows and are to

be contacted by various committee members:

Bleach Face (Baz’s band, currently lacking

a drummer)

Dust To Dust

Terror Tribe

Zerotonin

There will be a progress report at the next committee

meeting. Additionally, sample .mp3’s of the various bands are to be put

on the website or liked to, so as to give people some idea of what the

bands are like. The length of the event has yet to be decided and will

depend on how many bands are available.

 

6. Publicity.

Posters will be designed, printed and distributed

(see 3).

National magazines will be contacted in order

to publicise WUS.

Alex will join us the national RockSoc webring.

A RockSoc info sheet will be produced.

 

7. Societies Fair/Directory.

The forms were pencilled in and will be sent to

CUSU shortly.

As far as the Societies Directory is concerned,

the description of the society is much the same as the one used this year,

with the appropriate amendments. Contacts will be the secretary and the

president and next year (or maybe sooner), we should have the permanent

email address of Error! Bookmark not defined. as a way for people

to contact the committee.

 

8. Mailing lists.

It was decided that we should have two new lists:

Rocksoc-committee For people to contact

the committee.

Rocksoc-official For use by the committee only

to contact the whole society about important official goings on.

Kit is to ask David D. to do this for us.

 

9. Database.

An electronic database of current RockSoc members

is to be created. Members will be asked to sign to say that they agree

to their details being held electronically, in order that we do not have

to register under the data protection act.

 

10. AOB.

The APU Freshers’ Fair was mentioned and will

be organised at a later date.