Minutes: 1999-2000/1999-05-03

 

 

 

 

 

 

min3

 

 

 

[INDEX] [Introduction] [Rocksoc

Events] [Non-rocksoc events] [Committee] [Minutes] [Information] [Links]

[STOP PRESS]

 

 

 

 

 

 

 

 

MINUTES

03/05/99

 

The meeting was called to order by el presidente

herself in a very authoritative manner at 2048 BST.

All of the committee were present except Jinx.

Shaun stood in as "token fogey".

1. Applying for university funds to assist

with our forthcoming purchase of DJ equipment.

It was agreed by all that we may as well try and

get some money, seeing as we are now an official society. Once again it

was Iain who produced the appropriate form. It was filled in over the next

20 minutes with members of the committee only pausing to argue over the

spelling of ‘jeopardy’. It will be sent off shortly. We are applying for

£775 – the total cost of the equipment, but any contribution that

we get will be welcome. It was suggested that if we did get some money

we could purchase separate decks and mixer (rather than a combined unit),

which had previously been dismissed as too expensive. The equipment is

however needed urgently and it was decided that the purchase should not

be unduly delayed.

 

2. T-shirts.

It was decided that Kit should take over the selling

of t-shirts from Shell.

 

3. Website wording.

It was decided that some new description was needed,

to replace the aged "In a town rife with conservatism…". Committee members

are to come up with their own ideas and Alex will pick the best.

 

4. Financial responsibility of the senior treasurer.

Although the university has accepted us as an

official society, it was suggested to us that we add a clause to our constitution

to expressly state that the senior treasurer is not liable for any debts

incurred by the society. The sample constitution was searched but it contained

no such clause. The following addition will put forward and voted upon

at the EGM: "No officer of the society will have special liability for

any debts or losses incurred by the society".

 

5. Insurance of the DJ equipment.

Iain is to keep trying to contact the insurance

office.

 

6. Use of the DJ equipment.

It was decided that the equipment should only

be used at official RockSoc events. Only persons authorised by the WUS

officer will be able to use the equipment.

 

7. Membership.

All new members will be required upon joining

to sign to say that they "consent to having their name and contact details

held electronically, purely for legitimate Cambridge RockSoc purposes".

Adequate contact details must be provided.

A receipt book is to be purchased to help keep

track of new members and membership money, especially those joining at

WUS. It was noted that apart from at WUS, there is no pressing need to

take money from people - they should simply be pointed in the direction

of the secretary. The secretary may nominate another member of the committee

(by giving him/her the receipt book) to take membership money if he should

be unable to attend a meeting or other event.

 

8. Progress on the P.A. gig.

We are still waiting for confirmation of the venue.

Bands looking probable:

Bleach Face

(now with a drummer)

Zerotonin

Terror Tribe

Dust to Dust

Other possibilities:

Hope & Glory

Rome Burns

Lady Cadaver

Samples of some of these can be found at <ftp://ojw23.corpus.cam.ac.uk/samples/>.

It is still undecided how long the event will

be.

 

9. Progress on the mailing lists.

Not possible while DD is AWOL.

 

10. Progress on the website.

Not possible while DD is AWOL.

 

11. Societies directory details.

The dates for the first 3 events of next term

have now been finalised:

07/10/99 F&F event

11/10/99 Monday pub meeting

12/10/99 First WUS

 

12. Agenda for the EGM.

The agenda will be as follows:

- Vote on the purchase of the DJ equipment after

the WUS officer has briefed the society on the situation.

- Vote on the insertion of a clause in the constitution

(see 4).

Other constitutional issues, such as changing

the committee quorum from 2/3 to 5/8 and stating that only members currently

resident in Cambridge are able to vote will be left until the next AGM.

 

13. AOB.

The WUS officer reminded us that flyer design

and printing should take place ASAP.