Minutes: 1999-2000/1999-06-14

 

 

 

 

 

 

min9

 

 

 

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MINUTES

14/06/99

 

The meeting was started at 2045 BST. Iain was

the only absentee. This was noted as being very unusual and also would

prevent some items being discussed. The agenda was reshuffled in the hope

that he would arrive later. Also present was DJ; a few others looked on.

1. (a) Leaving members’ contact details.

The Secretary expressed concern that graduating

(life) members would leave without providing future contact details. It

was decided that in order to help keep track of people, La Presidenta would

post to r/s-official and ask that anyone changing postal and/or email address

inform the Secretary.

(b) Contact details for the committee over

the holiday.

So that the committee can communicate over the

long vacation, it was agreed that everyone should post their holiday contact

details (telephone/address/email) to r/s-committee. The Web Warlock admitted

to not knowing exactly what the address was, and said that he could not

remember if he had ever received anything on it. The Secretary tried to

spell out the correct address and failed spectacularly with far too many

‘I’s in ‘committee’. Clearly the excesses of the last few days had taken

their toll. He was not alone.

 

2. Problems with the mailing lists.

A small number of people had discovered that they

were not on the r/s-official mailing list, but were on r/s-announce. This

had occurred because their email address was not held in the RockSoc database.

It was noted that some of these "omissions" were not the fault of the committee,

as a few members had given different addresses. It was proposed that DD

should set up and run periodically some sort of check for people subscribed

to r/s-announce but not r/s-official. If found, either an email explaining

the situation would be sent out or the address would automatically be subscribed

to r/s-official. There was some concern that the second option was a little

authoritarian; people unsubscribing from r/s-official for whatever reason

who were subscribed to r/s-announce would be automatically resubscribed.

The only way to stop receiving just the r/s-official posts would be to

disable delivery. It was agreed that an email should be sent out to new

subscribers explaining this. The committee voted 4-0 in favour of the automatic

subscription option.

At 2056 BST, DJ announced that: "Iain must be

dead". This was followed by Baz whinging about his brother, and Iain’s

arrival. Alex went: "aaagh" and Oli declared a 2-minute break for Iain

to get some beer.

 

3. Running RockSoc over the holiday.

It was agreed that the Token Fogey will take over

the selling of the RockSoc t-shirts from La Presidenta, and the WUS Officer

will take over the finances from the Treasurer. The Web Warlock informed

us that he would be able to update the website remotely and requested that

alterations be emailed to him before Saturday each week. The WUS Officer

will also take over the membership book/cards from the Secretary. It was

suggested that the committee could meet on IRC, but that was dismissed

as ‘not possible’; email should suffice to keep everyone informed.

WUS will continue, and hopefully break even. It

has to so that we can keep our regular slot at the Q-Club, and also to

provide for non-student members. It was noted however that not many would

come when it was likely to be so quiet. It was suggested that we should

"make Jinx personally responsible for keeping the bar takings up".

It was agreed that there would be no FTOTM until

October. At this point the Web Warlock had to be convinced that term started

in October and not September. The Secretary looked up the dates agreed

at a previous meeting for events at the beginning of term. They are reproduced

here to remind people:

7/10/99 - FTOTM @ F&F

11/10/99 - 1st Monday pub meeting

12/10/99 - 1st WUS

Jinx is to see if we can book the F&F soon,

since there is nothing to lose by booking well in advance, and there could

well be competition for the venue – we do not want to lose out after agreeing

on the date.

 

4. May Brawl losses.

Too much rain last Saturday caused flooding of

The Locomotive and forced the cancellation of the 1999 May Brawl. The WUS

Officer informed us that RockSoc had lost £70 in the hiring of equipment

(drum microphones and lights). This was expected, but donations on the

door may have offset this. He explained that neither Through The Red or

Zerotonin had asked for the money that we were going to pay them (£30

each) and so they had not been paid. It was proposed that we should pay

them anyway, since the cost to RockSoc was not huge and they had lost out

due to the cancellation (Zerotonin had spent over £700 coming to

Cambridge, and only made a few pounds by selling a couple of their tapes).

The committee voted 5-0 in favour of paying Zerotonin £30. It was

agreed not to pay Through The Red as they had turned up late (with vital

equipment).

The total loss therefore was £100.

‘DJ’ suggested that next time we should perhaps

take out "event insurance". Although we only lost more or less what we

were expecting to, it would cost us that again if we were to reschedule

the event. We were informed that it was relatively cheap and worth it even

for small events. It could also cover us for accidents and/or injury. It

is therefore NOTED FOR NEXT TIME.

There then followed much discussion as to what

"next time" should be. A Christmas event (i.e.: live music of some sort),

in addition to or at the same time as the winterval dinner was proposed.

It was noted that with much more time to organise something, a better venue

could be obtained, such as the Portland Arms. It was generally agreed not

to go for The Locomotive again, since the owners were not particularly

‘metal-friendly’.

So as not to clash with the winterval dinner,

or other events going on near Christmas, it was suggested that the event

be held in January, at the start of term instead. This was deemed unnecessary

and it was agreed that the preferred solution was to have two events at

Christmas. We would attempt to break even by taking money on the door.

Any profit would be able to be put towards the next one. This led us into

thinking that we should try and have more frequent live music, perhaps

at the end of each term (complementing our current line up of weekly pub

meets, fortnightly WUSes, and monthly FTOTMs). Baz suggested that we should

aim for "fairly decent bands" and it was agreed that we could well get

some big(ish) names, although maybe not straight away – we would first

need to see how things went with a similar line up to this time.

Iain informed us that bands were not really a

problem – we had had several available to choose three from this time.

He continued: "Zerotonin are probably stupid enough to try again". We were

also told that Epitome who played last year were said to be keen to play

again (and were not considered this time simply to ensure it was different).

Therefore it was decided to try and organise some live music for Christmas.

 

5. Grant from the CU societies’ syndicate.

We have been offered £400 to help with the

cost of our DJ equipment. The only conditions are that we can afford the

rest (which we can since we have already bought it), and that it is properly

insured when not kept in a college room. Iain told us that it is insured

at the Q-Club until the end of the summer. After that it will be kept in

Iain or Jinx’s house. Both are to look into modifying their contents insurance

appropriately.

 

6. AOB.

Dubbed "Any Other Bitching" by DJ.

It was decided not to continue the "what you’ve

actually done" thing.

The Web Warlock was asked if any progress had

actually been made regarding the website. He told us that he had included

a "last updated…." thing on a page that was inaccessible. The rest of us

despaired.

 

The meeting was closed at 2121 BST.