Minutes: 1999-2000/1999-10-04

 

 

 

 

 

 

min10

 

 

 

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MINUTES

4/10/99

 

The meeting was started at 2050 BST with the

entire committee was present. The meeting was held downstairs, as it was

very busy upstairs. Alex took a digital photograph of Jinx just before

the meeting got underway.

1. Presidential voting.

La Presidenta complained that the current voting

system used by the committee was wrong and that she should get a vote and

then a further vote in the event of a tie (such that presidential opinion

counted for more). She said that the wording in the constitution could

be interpreted in either way, and that several members had suggested that

we had got it wrong. The Secretary found the constitution and the wording

was examined by those present. Jinx expressed concern that La Presidenta

would have too much power, although it was noted that the rest of the committee

could still outvote her. She said that the president did not get enough

say in things and even went as far as threatening to resign if she did

not get here way. A vote was taken to amend the current voting procedure

(although a change in the constitution was deemed unnecessary):

For:

5

Against:

0

Abstentions: 0

 

2. Buying new members a drink at the FTOTM.

Jinx proposed that new members (those joining

on or before Thursday) be bought a drink at the forthcoming F&F event,

in order to welcome them to Rocksoc. A vote was taken:

For:

6

Against:

0

Abstentions: 0

There was some concern that a lot of people

might turn up and try to take advantage of this, although the Secretary

suggested that the minutes be ‘delayed’ so that it was not overly publicised.

This caused much amusement however it was decided that it was in fact a

good idea.

 

3. October’s FTOTM.

The venue is booked and Kit is going to be the

DJ. There was a short discussion about leads and connections, culminating

with a rather predictable joke about "adapting females".

 

4. Freshers’ Fair.

Most of the details had been arranged last week,

however the Secretary showed the committee the letter from CUSU with the

timings and stall location. The rota was worked out (2 hour slots involving

committee members and members who had volunteered).

Accompanying the letter from CUSU was a list of

rules, all rather predictable and the only one that was of any real concern

was the one stating "no music may be played from any stall during the fair",

since it was originally intended to play (loud) music from the stall. It

was agreed however that we should try and play music anyway (although not

so loud as to cause annoyance), and hope that CUSU did not mind too much.

The worst that could happen was that they would ask us to turn it off completely,

in which case we would ask for our cheque for electricity to be refunded.

It was noted however that they could quite easily refuse since we would

have broken the rules.

Things to take were confirmed as: paper, flyers

& posters. We will not be able to sell anything, although a T-shirt

will be on display. Names and email addresses are to be taken of interested

people and given to the Secretary. It was suggested that they be subscribed

to r/s-announce, but that was rejected in favour of the Secretary mailing

them a few times this term (once straightaway, once halfway through and

once at the end of term). It was decided that it was not worth continuing

to mail them for the whole year as happened last time.

 

5. Brumfest ’99 (24/11/99).

A message was sent to r/s-announce during the

holidays asking if anyone was interested in going this year. The response

was very poor, but that was to be expected as a lot of people were not

able to read their email. The Secretary showed the rest of the committee

some information, a flyer and some "receipts" that had been sent to us.

It was agreed to publicise the event heavily in the coming weeks and try

to get a decent amount of people interested so that we could have a proper

Rocksoc trip. It was agreed that this could wait until next week, although

the WUS Officer took the flyer to copy.

 

6. Christmas gig (27/11/99).

The Portland Arms has been booked and Epitome

confirmed. Age Of Ruin were suggested as a second band, but they were considered

to be too similar. Instead we will have Vae Solis (Bleachface). Through

The Red were also mentioned but rejected this time; it was decided that

2 bands would be enough. The others would be considered for the gig next

term though.

 

7. Brunel Rocksoc coming to a WUS.

Brunel Rocksoc have asked La Presidenta if they

can come and visit us. It was generally agreed that Wake Up Screaming was

the best thing to invite them to as it is a unique event and one that they

would almost certainly enjoy. The major problem is where to accommodate

them afterwards. It was not known how many were intending to come, and

it was noted that we would have a lot of trouble in finding crash space

for more than about 30. The membership is therefore to be asked to volunteer

floor space, although Jinx pointed out that "not many people would be too

keen on accommodating 20 pissed rockers". A lock-in at the Q-club and an

all night party at Jinx’s house were briefly considered as alternatives.

The 23rd November was proposed as a suitable date,

giving us plenty of time to arrange crash space, however this was dismissed

as it was too close to the Christmas gig and the Brumfest. Instead a vote

was taken as to ‘whether we should invite Brunel Rocksoc to WUS on the

9th November’:

For:

6

Against:

0

Abstentions: 0

 

8. Website.

The Web Warlock was criticised for it being in

a very bad way. He was told to "sort it out", and he promised us that updates

were nearly completed.

 

9. November FTOTM.

It was decided that one would take place and Jinx,

after consulting his Psion 5 declared that the first Thursday of November

was the 11th. He was ridiculed and it was decided to book the F&F

for 4/11/99 and 2/12/99.

 

10. Leaving members’ contact details.

The Secretary proposed that life members leaving

Cambridge who forget to (or do not wish to) provide contact details should

be declared "sleeping" and the committee should not waste time in trying

to contact them. Upon returning to Cambridge and/or providing such details,

they would resume full member status. This was agreed to by all.

 

11. AOB.

Nev handed the Secretary some scribbled notes

from last week’s meeting.

 

The meeting was closed at around half past nine.