Minutes: 1999-2000/1999-11-22

 

 

 

 

 

 

min17

 

 

 

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MINUTES

22/11/99

 

The meeting was called to order at 2052. All

were present except La Presidenta, who was at a "Girton official event".

The Secretary again apologised for being late and not having done the minutes,

although he was pleased to show the rest of the committee the new secretarial

notebook that he had purchased (a WHS one with a translucent blue cover).

 

1. Brumfest.

The ticket price had been increased by £1

and it was agreed that Rocksoc should cover this (although any further

tickets would be sold at the new price and voluntary donations would of

course be accepted – there is to be an eggcup on the bus). According to

the organisers, the extra money was needed because of ‘unexpected costs

with the bands’. We had been told that there was a slight possibility that

the extra £1 would be refunded, if it were not needed. It was agreed

that if we were given cash, it should go to Rocksoc funds, and if we got

beer vouchers then Oli & Iain will drink it.

The money for 43 tickets (at the new prices) had

been sent, and the Secretary informed everyone that the proper tickets

had now arrived; these are to be given out on the coach to minimise the

possibility for losing them. We had been sent 53 so we are able to sell

more at the advance price (and pay the organisers more later if necessary).

The Secretary is to have a list of names and count

people onto the coach (& give out the tickets/flyers/maps); he and

the WUS Officer are to be in charge. It is to be found out when it will

be arriving.

The coach company had told us that they would

like cash on the night, however the Treasurer informed us that he would

not be able to be there with the money for the driver. He said that he

would be rehearsing with the rest of Vae Solis who "can only come down

on Wednesday". It was pointed out that they would be required on Saturday

aswell and there was henceforth much laughter. The Secretary was given

the job of getting the money and so the Treasurer wrote him a cheque with

a purple felt tip pen.

 

2. Dr Greaves as Senior Treasurer.

The Secretary announced that he had been asked,

and had provisionally agreed. The WUS Officer told us that we need to send

a letter to the Procter when we have confirmation from him. We were informed

that he had once been seen wearing a white suit, however he was still thought

to be OK.

 

3. X-Fest band samples.

As these have not been linked to from the website

(and the Webmistress was nowhere to be seen), it was agreed to email r/s-official

with their location.

 

4. X-Fest insurance.

We were informed that it seemed that the CUSU

events insurance was against stupidity (the event making a loss due to

bad organisation) rather than acts of god, as they had told us that their

insurance did not apply to our gig (and therefore they must either hate

us or not have a clue). The cheapest quote was £150, and it was pointed

out by the WUS Officer that we could not lose that much by either the Portland

Arms having problems and us having to pay the bands anyway, or by one/both

of the bands having problems and us having to pay the Portland Arms anyway.

It was therefore decided to not bother with insurance. Personal liability

would be covered by the Portland Arms’s insurance.

 

The meeting was closed at 2115.