Minutes: 2002-2003/2002-04-15

Minutes of the meeting of the RockSoc Committee in the Alma Public House

15th April 2002

 

Present: Baz, Elizabeth, Peter, Oliver W. Also Elise and Andy M of the outgoing committee. And various other members of RockSoc not on the commitee of whom Jimmer and Matt Pitt were by far the most vocal.

 

Meeting opened 2110

 

 

 

1) Gig on April 27th

Baz enquired about the gig on the 27th April. Andy said that the outgoing committee had

finalised the details, which are as follows: The line up is The Enchanted, Epitaph and

Geared 4. Venue The Boat Race. Time: doors 7.30pm first band 8pm. Price: Members L2.50 in

advance, L3.50 on the door. Non-members L5 advance L6 on the door. Siobhan stated that the

bands need to be at the venue by 5.30pm.

 

Andy asked who would be present and on duty on the night of this gig. Baz volunteered

to do this.

 

It was agreed that publicity needed to be organised for this gig in the near future.

ACTION: Andy to prepare flyers and bring to the Committee meeting next Monday.

ACTION: Elizabeth to arrange listings in Varsity and on the Kerrang, Metal Hammer and Terrorizer

websites, as we have missed the deadline for listing in the paper copies of these.

 

At this point Peter asked the committee for the URL of the website. The Oli wrote it down

for him. We then returned to the subject at hand :-)

 

2) Upcoming Gigs.

Andy said that the outgoing Committee had booked two further dates at the Boat Race, namely

18th May (confirmed) and 24th May (which we can cancel if the Committee so desires). The

lineup for these has yet to be decided.

ACTION: Baz to find bands able to play these dates.

 

The MayBrawl will take place on June 13th at the Junction. Baz asked if a support band had

been confirmed. Jimmer said that he has spoken to Hangnail again, and they have confirmed

that they would _like_ to play the gig. However they are having line-up difficulties and

have not yet been able to give a firm answer. Jimmer said he hoped to speak to Hangnail

at the Ruskin Arms on Friday.

ACTION: Jimmer to contact Hangnail again.

 

Oli enquired how much the bands would be paid for the MayBrawl. Andy said that the exact

figure was still a matter for negotiation with their management, but each band would

receive a payment in the region of L500 to L1000.

 

Andy stated that he had received a receipt for the payment of L500 to the Junction for the

hire of the venue. He will give this to the treasurer next meeting. Oli asked about

insurance for the event. The committee agreed to ask what insurance the venue had, and also

to look into the possibility of insuring the event against making a whacking loss.

 

3) Future gig bookings.

Andy pointed out that at present RockSoc has no dates booked at any venue after the end of

May. He said that the Boat Race usually has to be booked several months in advance for

Saturday nights. Baz suggested that as the next few gigs will fall in the period of the

Long Vac it might be better to book fewer. Andy M suggested one gig every 2 months rather

than one gig per month. The committee felt that this was sensible.

ACTION: Emma to approach the Boat Race and ascertain what dates are available in July/August/September.

 

4) Festivals. Baz asked what progress Andy H had made towards the projected organised

trips to Graspop and Wacken Festivals. Andy H was not present. Andy M phoned Andy H, but

did not get a reply. It was felt that action needed to be taken soon. The committee agreed

that a list of names of people wishing to attend both festivals was needed urgently.

Jimmer also pointed out that if Dynamo does occur it is only a few weeks away and

suggested that someone should look into organising transport. Baz and Andy M said that

they did not believe that Dynamo would occur this year. So that's sorted then :-)

ACTION: Baz to pester Andy H :-)

 

5) Handover of duties from old to new committee.

Baz asked if anyone knew of anything that needed doing. Jimmer asked who should have the

stock of RockSoc T shirts. Oli said that the treasurer should have them. Jimmer said that

they resided at present in his living room, a state of affairs that he wished to be

rectified. He said he would arrange for Oliver M to store them.

 

The question of the RockSoc CD library was raised. Baz said that Andy H still had it. He

said that it needed to be catalogued and the catalogue made available, as this was

agreed a year ago.

 

Elise gave the physical materials relating to the post of Secretary to Elizabeth. She said

that she would e-mail the database containing the membership details to Elizabeth soon.

She noted that the stock of blanks for membership cards was exhausted. More need to be

ordered.

 

Baz asked Oli what the situation with getting Oli into a position to administer the

website was. Oli said that the matter was under control. He also said that the site may

have to move from its current host because Oli is not a student. Baz asked him to amend

the website to include the new committee and forthcoming gigs. Oli agreed to do this.

Oli pointed out that the accounts also ought to be there. He said that he had seen an

account book which contained nothing for the last 4 years. He asked if there was another

account book.

 

Baz suggested posting WUS setlists (or a sample of them) on the website so that people

could find out what DJs are likely to play. The committee agreed that this should be done.

 

ACTION: Oli to 1) sort out the transfer of the website to him 2) amend the names of the

committee 2) add the forthcoming gigs 3) find out where the accounts are 4) arrange for

setlists to go up

 

6) The accounts

The previous treasurer and senior treasurer need to arrange for control of the bank

account to be transferred to the new committee.

ACTION: Oliver M to bring a mandate to the next meeting and to get it signed by the old

treasurer/senior treasurer first so that the new committee can countersign at the meeting.

Elizabeth to hassle him about this on the 0735 X5 bus to St Neots one morning this week.

 

7) Paintballing

Matt Pitt requested that we all go paintballing. The committee agreed that this was a

good idea in theory.

 

8) Term card

This needs to be agreed at the next meeting. Matt Pitt agreed to arrange for it to be

printed if we gave him all the details next week. The committee agreed that we should

delay for one week in order to finalise any social events at the next meeting.

 

There being no other business the meeting closed at 2137.

 

 

 

The committee then got on with the important matter of dressing Oli Wade in a black

lace dress, high heels and a singls strand pearls.

Pictures to follow :-)