Minutes: 2002-2003/2002-10-10

Minutes of the RockSoc Committee Meeting

10th October 2002

 

Present: Baz, Elizabeth, Oli, Ben Apologies: Emma, Oliver

 

Meeting opened: 2037

 

1) Minutes for approval

The minutes were approved

 

2) Financial report

The treasurer was absent due to illness, but Ben brought a current bank statement. He stated that the Societies Syndicate has paid us L900 as promised, which will repay the bridging loan Baz made to the Society. In addition WUS (including membership sales of which there were about a dozen) this week made L182 profit. This has been paid into the bank. Within 8 hours of WUS finishing. Wow!

 

As a result of these transactions, the Society will have in the bank L544 after it has paid back Baz.

 

Paying back Baz poses something of a problem as Oliver has the chequebook and Oliver is not here. Baz expressed his displeasure and offered to kill Oliver. He mentioned an overdue credit card bill. Then he offered to kill Oliver again, and mentioned sharp spiky objects.

 

3) Freshers' week: matters arising

Oli pointed out at this point that I had missed an apostrophe out of the agenda.

 

A list of about 200 interested Freshers was obtained at the Societies Fair, and 3 of them even joined there. A dozen more joined at WUS. Elizabeth ash this list so that she can mail them.

 

Baz mentioned that he was displeased with Oliver's absence. Again.

 

Elizabeth has mailed all the Freshers who are interested with details of the pubmeet tonight and the Freshers' gig in Saturday 19th. Unfortunately she described the Freshers gig as being on Sat 18th, so she'll have to mail them all again with a correction. Bugger. Ooops.

 

As a result of this mail about 12 new people turned up to the pubmeet tonight, and a good time was had by all as far as the committee could tell.

 

Elizabeth has the membership book from the petty cash box. (She is also looking after the petty cash tin) She asked where the WUS membership book was so that she could process the memberships quickly. Ben offered to drop it off at Richard's place of work for her.

 

At this point a fresher said 'Hi!' which the committee found encouraging. One of them even went and got the Secretary a drink.

Elizabeth will send out mails about events to those who are interested this term and will send a last mail at the opening of the Lent term to say 'bye!' or words to that effect.

 

4) 19h October gig

Baz offered to poster the Colleges tomorrow.

Tish offered to put one in Emma, as members of the College have access to privileged notice boards. Baz said that he would stick one in her pigeonhole. The committee were disconcerted to find that Baz thought that Tish's name was Stuart.

 

Stan will do the rider for this gig. Elizabeth asked how much prices are for this gig. They are L5/6 non-members and L3.50/4.50. for members.

 

ACTION: Baz to put up posters.

 

5) November gig

Kevvlar's manager was at WUS this week and confirmed that Kevvlar want to play the gig. He said he would mail Emma about arrangements. So Kevvlar appear to be confirmed for this gig.

 

6) WUS

Next WUS there will be guest DJ, Andy Cairns from Therapy?. Ben will post about this to -official, and Oli will put a notice about it on the website.

 

ACTION: Oli to put the guest DJ on the website.

 

7) Lent Term gigs

It was noted that item 7 on the agenda read 'Lent erm gigs'. This was found humorous and several jokes using the word 'erm' were made. It was concluded that the best thing to note here was 'Erm...' as we haven't ,erm, been able to get a set of dates from Stan yet. Elizabeth pointed out that there won't be any gigs unless we can get the dates sorted out soon.

 

It was agreed that the current financial situation looks as if we will be able to afford two gigs in the Lent term.

 

8) Oli's multiple issues

Baz asked if these were sexual issues. Oli's reply is not minuted.

 

Oli sent mail to say that he wanted to raise multiple issues. These turned out to a small Alternative Agenda which he had brought with him. The points on his agenda will here be called A, B, C etc. to distinguish them from points on the official agenda :-)

 

A) Start time and minutes of the meeting

Oli objected to the fact that on a couple of occasions lately we have started the meeting as much as 2 minutes early. In connection with this, he mentioned that as a result he sometimes thought that the committee were a bunch of cunts. He also objected to the fact that on two recent occasions when he had sent his apologies before the meeting, the Secretary had forgotten to include this fact in the minutes. The Secretary apologised for this mistake. He also stated that last week he had mailed us various items in advance about the website, but that in his absence the committee had postponed them as they didn't feel they could make decisions in his absence. Oli's objection was that the minutes did not give a detailed account of what we had decided to postpone.

 

The committee agreed that they had made procedural mistakes and that in future the Secretary should include in the minutes details of postponed motions mailed in and people who had sent apologies.

 

B) Oli's bit of paper

Oli has had a letter from Warners asking us to promote records which they are releasing in return for free stuff. They will send us posters and badges to use for this purpose. The committee agreed to tell Warmers that we can play things at WUS and give out freebies there. Ben will speak to Warners about this.

 

Baz said that Kerrap! also had been in contact about promotion. Baz will find out more about this for next week.

 

C) The minutes on the website are out of date

 

Baz ordered Eliazaneth to update these weekly.

 

Elizabeth asked if Baz's set list from the last WUS was legible at any point. Ben said that parts of it were legible and he could probably guess the rest.

 

D) The flyers

Oli said that the web address was too small on the red flyers which Emma made. Baz admitted that Psycho Poetry is not a very suitable font for small print as it is illegible at anything less than about 10 point. We should try to avoid using it for termcards and small print on flyers in future.

 

Elizabeth said that on the flyers she made the web address was the largest and most prominent component. Oli said that he didn't like my choice of web address and prefers the one which everyone gets wrong by inserting a spurious 'www'. You can't please some people.

 

Baz said that the website had some similarities with a penis extension. He pointed out that it was only reasonable that Oli's penis extension should be visible. He will tell Emma that the size of penis extensions is important. He instructed me to minute the comment 'size does matter'.

 

E) Membership prices

Oli pointed out that the RockSoc constitution says that membership prices must be decided at the AGM. He points out that in most societies it is the committee's decision, rather than the AGM. He further pointed out that the current constitution has disadvantages in times of severe financial hardship. In addition, it was felt that the reasons why this appeared in the constitution no longer applied as strongly as they had done.

 

The Secretary despairing of ever getting to the end of the Alternative Agenda, sent a fresher to the bar for beer.

 

F) Tea shop crawl.

Oli wants to have one this term. The committee agreed that it was desirable and left Oli to organise it. Baz pointed out firmly that it could NOT BE SUBSIDISED. Again.

 

The Secretary wrote 'pub shop crawl' in the minutes by mistake and occasioned some hilarity. The Secretary denies that she ahs a one track mind.

 

G) The Secretary's unauthorised rant

Oli's points being made, the Secretary pointed out that membership enquiries were properly the responsibility of the Secretary and could other committee members stop replying to them when they were sent to -committee please. Thank you. Rant over. This did not remotely belong at this point in the meeting, but never mind

 

ACTION: Ben to contact Warners.

Baz to contact Kerrap! person

Elizabeth to update the minutes on the website

Oli to organise a tea shop crawl

 

 

9) The record collection

Many of the promo's were noticed during the summer not to have a legal notice that they were not for resale. Elizabeth suggested holding an online auction of these to raise funds for RockSoc. Oli should arrange this.

 

The -Not for Resale' CDs can be offered as prizes in the pub quiz.

 

10) RockSoc t-shirts

Oliver has these. We should really try to sell them to get some more money in the bank. It was greed that Baz should ask the Alma if they mind us selling T-shirts, and if they don't we should bring some next week.

 

ACTION: Baz to speak to the Alma

Oliver to bring T-shirts next week

 

11) Webshite

Baz wants a his title changed to 'God Emperor of RockSoc' as agreed a couple of weeks ago.

 

The members gallery is ongoing

 

12) Petty cash tin

Elizabeth asked who should have the petty cash tin. It was agreed that she should hold on to it for now.

 

13) We adore

The notice someone left at the Societies Fair on Wednesday morning which read 'Committee too hungover to attend- Please take flyers'

Ben adores the 102 people who attended the last WUS ( Baz adds 'Except Oli')

 

We abhor

Elizabeth abhors the bastard who stole her wheelie bin.

Oli abhors Amazon, who sent him an organizer instead of the digital camera he had asked for

Richard, who now has a tradition of abhorring obscure things, abhors the International Earth Rotation Service, as he is unhappy with the way in which they calculate leap seconds.

 

14) AOB

A picture of Baz lying unconscious on the floor was shown.

 

The chair suddenly started trying to form a black metal band.

 

Meeting petered out:2127