Minutes: 2002-2003/2002-11-28

Minutes of the RockSoc Committee Meeting

28th November 2002

 

Present: Oliver, Elizabeth, Oli, Emma. Shortly after the meeting began, Baz and Ben joined in.

 

Meeting opened 2040 by Oli, who was immediately interrupted by the arrival of the God Emperor who instructed the meeting to close again until he had bought beer. He was noted to be sober for Baz; it was stated that today he was coherent. He was, however talking about suicidal masturbation. Coherently, apparently.

 

Oli therefore adjourned the meeting in order that 1) Baz could get some (more) beer and 2) Oliver could take off his clothes and dance round the room for the instruction of the members. Oli instructed the Secretary to record that Oli had finally done something useful. Elizabeth noted that Baz was wearing a cream coloured jumper, which was Not Rock 'n' Roll. Emma recorded that she thought it looked 'all huggy'. Elizabeth said that it was unacceptable and he would have to remove it before chairing the meting. Baz did so and Elizabeth was extremely relieved to discover that he had a T shirt on underneath.

 

Emma asked if we were an adequate Rock Society. Baz said 'Order'

 

Baz reopened the meeting at 2045

 

1) Minutes for approval

 

BAZ noted that the3 Action points about contacting bands were wrong. He then had one of those 'Yes I did' 'No you didn't' conversations with Emma about band details while the rest of the committee got on with drinking their beer.

 

Apart from this, the minutes were approved.

 

2) Treasurer's report

The treasurer's report was of the usual kind, namely that the Treasurer had no idea how much money was in the bank. When asked his first reply was '????????' and his second reply was 'I can write cheques without smudging them when I'm sober', neither of which were informative. The committee then spent about half an hour trying to remember what had happened at the gig and came to the conclusion that 'God, we were drunk!' However we managed to piece together sufficient memories decide what we had paid. The committee then did some calculations and reported to the treasurer that:

 

Last week the balance was L1182

 

Income: 8p. Interest (in case you were wondering). Also L10 in T-shirt money paid in this week. Oliver further announced that he last week found L20 in a sock which he thought might belong to RockSoc so he banked that too. He believes that he might have put it there for safekeeping when drunk.

 

The gig on Saturday caused the following financial things to occur:

 

Door take L238.

 

Paid Stan L186 including the beer rider and L30 damages (see below) The other L52 of the door take was banked today.

 

It transpired that the Treasurer did not know how much he had paid the bands because he was too drunk. However, those members who countersigned his rather smudgy cheques informed him the we had paid

 

Geared4 L160 (half of this was for the last gig in April for which they were not successfully paid because Oliver was too drunk to write a cheque on that occasion)

 

Gore L30 (travelling expenses)

 

AR L30. (Bonzo also paid them L15 of her own money because the Committee were at the time refusing to pay them because of the damage to the carpet mentioned below and Bonzo thought this was unfair)

We still owe Emma L20 for the food rider.

 

Now we will calculate the current bank balance (pay attention at the back):

 

Start balance L1182

Paid in: L82 (gig takings, T shirts and money Oliver found in a sock under his bed)

8p interest

 

Cheques written:

L160 Geared4

L30 AR

L30 Gore

 

New balance imagined to be L1044. 08

 

The we tried to work out how much money we lost on the gig itself

Takings L238

Outgoings L186+160+30+30+20

 

Loss on the gig L188. It should be noted that L80 of this was money we owed from a previous gig rather than this one, so the true loss was L108. But we have two cases of beer left because the band are lightweights, which can be used as the rider for the next gig.

 

During this long financial session, the Secretary twice shouted 'Booze needed' with considerable success. Booze appeared. The following conversation was minuted: Elizabeth: 'Booze needed' Richard: 'What sort' Oliver: 'The drip tray? Emma 'How about a drip?'. This conversation appeared witty and amusing at the time.

 

3) Gig last week

 

The gig passed off successfully, making a loss of L108 and a profit of 2 cases of beer.

 

During the gig, several people who were on ARs guest list threw the sandwiches provided for the band on the floor and stamped on them, thus doing damage to a carpet. RockSoc has paid Stan L30 for the cleaning of the carpet. Initially, several members of the Committee wanted not to pay the band the agreed L30 because of the damage, but after discussion it was agreed that as the band had not themselves participated in the damage we ought to pay them. However, there is some bad feeling about this as 1) Baz alleges that the band stormed off very rudely after we paid them 2) Oliver alleges that at this point a man identified as the father (!) of one of AR appeared and offered to beat up BAZ and Oliver (perhaps he has a death wish?)

 

It was felt that something ought to be done to prevent this situation from occurring again. For a start it was decided not to use grated cheese on the rider, since cheese is harder to get out of carpets than most foods! In addition the contract offered to bands will be modified to say that they will have money deducted from their fee if anyone on their guest list causes damage to the venue's property.

 

Fortunately Stan seems not to be too annoyed about the incident as he has hired AR again! Potentially more serious is the fact that Baz stated that AR allegedly said that they would try to discourage other venues and bands from dealing with RockSoc.

 

4) Quiz night

 

The quiz night will take place this next week instead of a committee meeting. Every member of the committee will supply a round of 10 questions, except Oli who likes to be different and will arrange a game of pass the parcel.

 

At this point Oliver asked how long before next Thursday; he attributed this strange question to the fact that he had headbanged his brain cell loose.

 

Oliver wanted a game of strip poker to take place, but Baz and Oliver said that they objected to seeing each other naked. The rest of the committee concurred.

 

At this point Elizabeth asked if the meeting could be adjourned because she was going for a shit.

 

When it reconvened it was agreed that:

The quiz will start at 8pm. Teams will be any size up to six, and the winning team would be able to choose a CD from the 'Not for resale' part of the RockSoc CD library. Sweets provided for the runners up.

 

Nest, Oli was tickled a lot, Oliver was reminded that he sometimes lights the wrong end of a cigarette when drunk, we insulted Jimmer, and Baz told us how his underwear was arranged at home. And Oli said that he had piles.

 

ACTION: All committee members to bring questions to the quiz next week.

Emma to bring sweeties

Oli to bring a pass the parcel

Elizabeth to bring CDs for prizes

Baz to put the quiz on -official

 

 

5) AGM

We need to book the AGM so that we can put the date on the termcard. The best date for the AGM was felt to be 28th February. Emma suggested booking the graduate for this date. Oli said he didn't like the Graduaute as they didn't have any drinkable beer. He suggested a College room. Elizabeth said that this was a bad idea because we were trying to get rid of the image of being an elitist student-only society. Ben suggested the |Hogshead or the upstairs of the KSR; it was pointed out that these venues probably won't let us bring our own decks and play music. Emma offered to ask the Graduate about the possibility of getting decent beer in on the understanding that we undertook to pay for it. She will also enquire of other pubs.

 

Making a list of Things To Do Before We Hand Over: we need to leave a completed copy of the contract for future gigs, a band contact list, and have the accounts done up to date so that the next committee don't inherit a mess. Ben suggested we each write a job description, for the benefit of anyone who feels like standing. That of President was suggested to read 'Getting pissed and saying 'Order' to a pint.

 

ON the matter of things to be done, Baz asked if there were now account books for WUS and the events box. Ben said that there was one for WUS.

 

ACTION: Emma to enquire about venues.

Emma to buy an account book for Ents

 

6) Termcards

Need to be at the printers soon, so can anyone with any bright ideas for events mail Emma about it

 

7) Lent gigs

Since the RockSoc account is now healthy and about the size it was mandated to be at the last AGM (c L1000), and since WUS is now once more healthy during term, Emma raised the possibility of going back to 3 gigs per term. She has been contacted by a band she doesn't remember the name of who want to play cheap in January. Vae Solis's ska punk side project, and Humanity, are also willing to play for little or nothing. Ben's band wanted to play too.

 

It was greed that we could afford this gig. Emma was asked to book it for the 20something of January.

 

For the 15th Feb. gig, Criminal and Mulch have confirmed verbally. Eviscerate DA have not replied.

 

No bands have yet replied concerning the March gig.

 

The matter of a MayBrawl was also mentioned. The committee considered that perhaps booking the Junction again would not be a good plan. It was agreed to book the Boat Race. Ben said he would try having a word with Andy Cairns. The rest of the committee said :-))

 

On the subject of what we could afford, we reminded Ben to find out if we could have a reduced venue hire price for WUS during the Christmas holidays, as we did over the summer. Fortunately, there will be one les unprofitable WUS than usual because one of the dates falls on New Year's Eve and will therefore not take place.

 

ACTION: Emma to book the Boat Race for the 20oddth of Jan

 

8) Webshite

Richard has discovered what the problem with uploading the minutes is, and has uploaded them. The problem seems to be that it doesn't work if a copy of Word is open on the machine.

 

The Pool ladder needs updating. And the record collection auction is Ha bloody ha/ongoing.

 

9) Recommended bands

This week your committee said:

 

The Damned

The Damned

The Damned

Children of Bodom

The Murderdolls

David Hasslehoff

 

Baz said that he ahs been pissing himself all day

 

10) AOB

Oli suggested that now that Jester is in rehab and can speak, we should go and visit him. Baz will see if he would like this.

 

Oli also said that he would set fire to Baz's nipples.

 

Ben apologised for the fact that an article in the Cambridge Student described him as the President. In mitigation he said that he praised 'A Blaze in the Northern Sky' in this article.

 

Everyone asked if Oli had eaten any pies.

 

Oh sod it, I'm not typing up any more of this drivel...most of the rest of the Other Business in my notes is obscene anyway.

 

Meeting closes 2148