Minutes: 2003-2004/2003-03-27

Minutes for 27th March 2003

===========================

 

Meeting started: 8.35pm.

 

Present: Elizabeth, Katie, Catherine, Emma, Oli, and Richard.

 

Agenda:

Treasurers report

WUS

Handover

Forthcoming events

Mandate

Record collection

Term card

WUS publicity

Festivals

Any other business.

 

 

1) Treasurer:

Still no chequebook, mandate, and receipts.

Action: Richard to get in touch (physically) with Oliver to retrieve

items.

 

2) WUS:

Approx £5 loss.

Ben still to forward WUS files and articles.

Need cash for WUS cash-box.

RockSoc still owes Elizabeth £150.

Action: Richard to get necessary items from Ben.

Action: Get chequebook, to replace Elizabeth’s money (see above

action).

 

3) Handover:

Mandate required

Need to retrieve T-shirts and book from Ben.

Secretary goods handed over, with inkpad and flyer archives to

follow.

Events book/diary made and presented by Elizabeth

Action: Richard to meet with Oliver to retrieve all treasurer items.

Action: Elizabeth to replace inkpad and flyer archives, once

completed.

 

4) Forth-coming events:

May Brawl: 13th June

Discussed whether to hold at Boat Race or Graduate.

Motioned (informally), for the Boatrace, for many reasons.

Discussed party over gig event, informally motioned for party.

Action: Emma to check out the licensing agreement for the

evening, and to try and arrange some real-ale for the event.

 

May 18th: Man on the Moon.

Suggested bands:

D-Void.

Crimson

Imposters

Camillians.

License up until 11

Need two stewards: Emma and Richard, but we can rotate between

volunteers.

Costing: £70 soundman and security.

£100 venue, or 50% of door takings, whichever is less.

Total costs: £170 max.

 

17th October: Earth Shock tour, Boat Race.

No further developments as from last week.

 

Man on the moon may be interested in “Hell Hole”.

Action: Emma will discuss this further with the venue owner.

 

5) Mandate:

Chequebook and mandate still required from Oliver.

Action: Richard to retrieve them.

 

6) Record collection auction:

£34.50 made thus far.

Action: Some CD’s still need to be given to bidders, and money still

to be retrieved.

 

7) Bat walk/race:

People interested, but need an appropriate date.

Action: Emma to contact the bat society and obtain some possible

dates.

 

8) Term card:

To put on the calendar:

Beer festival

Strawberry fair: Sat 7th June

Picnic: Sun 8th June

Punt: Sun 14th June (daytime)

A possible informal evening punt can be organized at a later date if

desired.

 

9) WUS publicity:

Fliers made.

Action: Richard to e-mail Emma to arrange band advertising and

merchandise for WUS.

Action: Richard to send Oli pdf files etc.

 

Kambar is available during May week (summer fair).

 

10) Festivals: Upcoming festivals in which RockSoc members may have

interest.

Can organize possible transport and/or accommodation.

Download: Possible car-share.

Action: Emma To put on official: anyone interested in

Download, and on which days, to see if organized transport is

feasible.

 

Bang you head: 27/28th June.

 

Wacken Festival: 31st July-2nd August.

Action: Elizabeth to look into flights and other possible transport

to Germany.

 

Blood Stock:

Action: Put out a call on the website for anyone interested in

driving a minibus.

 

Any other business:

John issues:

Action: Richard is updated with all required information to take

over, if necessary.

Website:

Action: Oli to update constitution.

Elizabeth to upload minutes onto website.

Oli to e-mail details to Elizabeth on how to add events to the

website.

Oli to post Fire and Forget gig onto website.

Oli to make “return to” stickers for decks and other items.

 

 

Recommendations:

Gravedigger.

Darkness.

Stratovarius.

Katatonia.

Killing Miranda.

 

Committee members to check that their passports are up to date.

 

 

Meeting ended: 10.00