Rocksoc minutes: Thursday 10 April 2003

Index of all minutes | Committee Meetings 2003-2004

Minutes for 10th April 2003.
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Present: Elizabeth, Katie, Catherine, Richard, Jester and Oli.

Meeting started: 8.52pm

Agenda:
Minute approval
Treasurer’s report
WUS
Gigs
Any other business

1). Last weeks minutes approved.

2). Treasurer:
We have a mandate:
Filled in and signed by all present.
Catherine to add mandate to minutes: Done.

The bank requires that the following resolution be entered in the minutes:

" We certify that the following resolutions were passed at a meeting of the Committee of RockSoc held on 10th April 2003 and have been entered in the minute book

i) that a bank account or accounts be continued with HSBC Bank PLC ("the bank") and the Bank is authorized to:

a) pay all cheques and other instructions for payment signed on behalf of the Society by any two of the President, the Secretary, the WUS officer, the Ents officer and the Treasurer ("the signatories") whether any account of the Society is in debit or credit;

b) deliver any item held on behalf of the Society by the bank in safekeeping against the written receipt of the signatories; and
c) accept the signatories as fully empowered to act on behalf of the Society in any other transactions with the bank

ii) That any debt incurred to the bank under this mandate shall, in the absence of written agreement by the bank to the contrary, be repayable on demand.

iii) That the Secretary is authorized to supply the bank as and when necessary with lists of persons who are authorized to sign, give receipts and act on behalf of the Society, and that the bank may rely upon such lists.

iv) That these resolutions remain in force until cancelled by notice in writing to the bank, signed by the chairman or Secretary acting or claiming to act on behalf of the Society, and the bank shall be entitled to act on such notice whether the resolutions have been validly cancelled or not.

Unanimous decision made to pass the resolution onto the new committee.
£150 owed to Elizabeth paid.

3). WUS:
£24 profit.
Richard has received all necessary items for WUS from Ben.

4). Gigs:
Crimson have confirmed the gig on 18th May.
Action: Elizabeth to put adverts into publications for the 18th May gig.
Bats: “Yeah!”…Emma.

5). Any other business:
Website: Oli has updated all descriptions of committee members.
Action: all members need to view the page to vet descriptions.
Action: all committee members to send Oli photos for the page.
Proctors:
Action: Elizabeth to inform proctors of new committee members and constitutional update.
Treasurer: Senior Treasurer Dr Greeves needs to be informed of the new treasurers identity and updated on accounts.
Action: Kate to make a brief summary of current accounts to be sent and signed by senior treasurer to finales transfer to new committee.
Action: Richard to find out from senior treasurer the exact dates for which the transfer of accounts need to be submitted.
Term cards:
Action: Emma to get term cards to printers immediately.

Recommendations:
Def leppard
Napalm Death
Die Apocalyptischen Reiter
The Nefilim
Warrant
The Mission

Meeting closed: 9.38pm.