Rocksoc minutes: Thursday 13 March 2008

Index of all minutes | Committee Meetings 2008-2009

These minutes taken by: Elaine

Location: The Pickerel

The meeting was called to some kind of order at 21.17 GMT.

All committee members were present (I.E. Oli Wade, Keith Boyle, Dina Verkhratsky, Jack Leigh, Mark Booth, Helen Armes, Elaine Oliver and Amy Booth.) Also present were Fiona Morgan, Neville Ball, Simon McVittie and Robbie Coomber.

Introductions were made, and it was duly noted that Amy would be unable to smile due to a sore mouth.

AGENDA

1. Minutes of AGM
2. The Mandate
3. Committee Mailing List
4. Rocksoc Mailing List
5. Various Committee Boxes
6. T-shirts
7. Events
8. Plans and changes for Website
9. May Brawl

1. Minutes of AGM – They are a “work in progress” and Fiona will soon have them ready.
Action: Simon to teach Fiona and Elaine how to upload minutes to the Rocksoc website.
A short rant about anti-money-laundering laws followed here.

2. The Mandate – It was decided that all members of the current committee should go on the mandate, and as there were eight boxes, this worked out nicely. The mandate was accordingly filled in and signed by all committee members, apart from Helen and Keith whose signatures the bank already has. It was only got wrong once. A provisional date (Wednesday 23rd April) was set to meet at the start of Easter Term in order to go to the bank with the mandate. It was then discussed how difficult getting NI numbers for foreigners was.
Chequebooks were also discussed and it was decided to get one new one.

3. Committee Mailing List – It was decided that Nick Bird and Gemma Johnson should be removed from the list. Nick Jackson is, however, to remain on the list.

4. Rocksoc Mailing List – It was agreed that the Rocksoc mailing list needs to be updated as there are reports of some email addresses bouncing, and there were also reports of no longer getting Rocksoc emails from some people.
Action: Simon to email “Interested” list telling them to subscribe.

5. Exchange of Various Committee Boxes – The WUS box was brought to the meeting and exchanged there, the Events box was already in Keith’s possession and it was agreed that Fiona would keep the Secretary box until next term, and then give it to Elaine

6. T-shirts – There are some left but only ones “you could camp under”. A reprint was suggested so that we could have more of regular sizes. It was also suggested that we should correct the Latin inscription, but this would then require a new print screen to be made. It was thus agreed not to change the Latin unless we were going to change something else. This then raised the question of whether we should then get some of Jen’s design printed, however it is in colour which may cause some problems, however some colours could be changed.
It was then decided that we should get a few more of the current design (5 each of s, m skinny fit and m, l regular fit) and then get new ones for freshers – possibly have another design competition?
Action: Mark B to find out prices of t-shirts etc.

7. Events – Changes to the structure of sets at WUS were discussed. It was agreed that 1 and 2 should be kept as they are, but that perhaps the last two sets should be alternated more, or to add an extra DJ. Amy suggested having fewer sets, but having people do them jointly. It was agreed to “experiment” with sets.
It was pointed out that more reliable people were needed for the second, third and fourth sets (the third set in particular), as Rocksoc is becoming very popular and is no longer dead before 11pm.

Theme nights were also suggested, with reduced entry for those dressed for the occasion. 80s night was suggested, however for this to be popular it was agreed that, although it would be organised and run by Rocksoc, a different day and different identity would be required as people might be put off if they thought it would be just rock music. To this end, it was agreed that the Rocksoc logo should be absent from any publicity. A pirate night was also suggested, and a Third Reich night for when we feel like pushing the boundaries. Oli suggested a Schoolgirl Night. Sugggested prices were £2 for fancy dress, £3 for Rocksoc members and £4 for non-members, and it was decided to have one or two themed nights per term.

One-off nights in Soultree were also suggested, such as AltXmas and AltEaster, with reduced entry for Rocksoc members. It was pointed out that although AltXmas was successful, previously AltEaster has been empty.

It was proposed that Rocksoc should perhaps be linked to Strawberry Fair, however many students have exams then. A Strawberry Fair promotion night in advance of the event was suggested. It was at last discovered what “PRS” is – an “invention of copyright law with no particular use”, or, in the words of Simon, “a piece of music industry bollocks”.

8. Plans and changes for Website – Postponed until next meeting.
Action: Dina to eradicate Rocksoc being advertised as £3.50 from the Rocksoc website, with assistance from Simon.
Action: Everyone to find a picture and suitably sarcastic sentence about themselves for the Committee page. See “History” page for inspiration.

9. May Brawl – It was decided that the 14th June would probably be a good date, and that we should have a picnic.
Action: Keith to talk to Kit.

10. AOB – Date of next meeting. Provisionally set as Friday 25th April at the Boathouse (next to the Graduate)
Action: Everyone to email committee list with free dates.

The meeting closed at 21.54 so that some people could go to Secret Disco.