Minutes: general/2004-agm

Rocksoc AGM 4th March 2004.

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Meeting held in the party room (aka barn) of the Rope & Twine.

 

Meeting started approx 8:15

 

Present: Oli, Katie, Catherine, Richard, Emma. Apologies from Elizabeth, although Oli forgot to mention these.

 

Agenda:

Thanks

Summery

Finances

Nominations

Motions

Any other business.

 

1). A big "Thank you" to all those who turned-up to the meeting.

 

2). Rocksoc's year summery:

WUS: Has continued every fortnight, and has mostly made a profit.

Gigs: Despite the fact that we no longer have a venue, we have held several gigs at the good old Boat Race, as well as The Man on the Moon. These have all made a loss, except for the odd exception. This is however, funded by our gains from WUS.

Punt party and picnic: These happened again this year, with some success.

Festival trips: Wacken, as well as other smaller festivals, which Rocksoc played some part in organizing parties.

School girls pub crawl: A success and quite good fun for those who attend.

Squash: Well, this was the first one we have has as a society, and "success" is not quite the word I would use, but it still happened; perhaps we will do it better a second time.

Teashop crawl: Most enjoyable.

Xmas quiz: Lots of fun, and a good turn-out.

 

3). Finances:

Jan 2003-Jan 2004.

Opening balance: £1012.21

Income: £1608.49 (£1450.80 from WUS, £157.69 other)

Expenditure: £1170.98 (£852.18 on events, £298.80 on admin, £20.00 other)

Closing balance: £1449.72

 

Assets:

CD player and mixer: £630

Laminating Machine: £25

T-shirts (still with Oliver): £250

CD collection: £50

Total assets: £955

 

The accounts have been accounted for and signed by the senior treasurer.

 

4). Nominations:

President: Richard. Nominated by Oli, and seconded by Siobhan.

If you want to see his proposal, please ask him, but basically:

Now that he is not running WUS, he hopes to have more time to help in the general running of the society, and help out with publicity.

Issues brought up during the meeting, to Richard were:

Undergrads have not been so involved because they don't know where the venues, such as the Alma are.

New members are intimidated, and we need to be more friendly and welcoming towards them, as is said every year.

We perhaps need to focus less on trying to get freshers, and more on trying to get some older students into the society, once they have settled.

We could consider having a WUS on a weekend once in a while, to help develop some interest, however, this will be costly.

Arrange events at the college on weekends, despite non students being excluded, this may well help us keep some of the fresh blood that join, but never show-up.

Votes:

For: 27

Re-open: 0

Abstain: 0

Richard is the new president.

 

Treasurer: Baz. Nominated by Katie, and seconded by Deano.

All he had to say was:

He can add-up and he knows how the society works, as he has done it all before, and said he would never do it again.

Votes:

For: 26

Re-open: 1

Baz is the new treasurer.

 

Secretary: Elise. Nominated by Oli and seconded by Richard.

She said she would do it better than previously!

Votes:

For: 24

Re-open: 0

Abstain: 3

Elise is the new treasurer

 

Events Officer: Keith. Nominated by Catherine and seconded by Katherine.

He is a student who is attached to both a college, and the university.

He wants to run events in colleges, despite us old-folks being excluded, it would encourage more students.

It was asked if we could bring back FKA, however, it was decided that there is no longer a niche, now that we have Octaine and Church of Noise.

It was suggested that we work more with the "bigger" people, such as Church of Noise and Octaine to help cross-promote etc. Keith was compliant.

We need to find a new venue for gigs

Taff has a PA if we need one for events.

We could integrate more with other Rocksocs.

Votes:

For: 17

Re-open: 0

Abstain: 0

Keith is the new Events officer

 

Web Officer: Oli. Nominated by Catherine and seconded by Ian.

Every year he does it. Enough said.

Votes:

For: 24

Re-open: 0

abstain: 3

Oli is the old, and new Web officer.

 

WUS Officer:.....

We need all the help we can get, so we proposed that this would be a joint position/sub committee.

Put to the vote:

To be run by several minions: 21

To be run by un-official helpers: 4

Abstain: 2

The minions will not be committee members, but will be entitled to get into WUS for free, as they will be expected to help on the door.

The minions will be:

Siobhan

Susi

Graham

Oliver

Emma.

All these people need to give their contact details to Baz who will be the leader of the minions.

 

Student representative:

It was proposed that we may want a student representative:

Votes:

For: 2

Against: 20

Abstain: 5

No student representative.

 

Concludes elections

 

5). Motions:

a). Committee to be given free entry to WUS

b). Substantial review of the way the society is run.

c). Review pub meeting venue and day.

 

a). Free entry

Votes:

For: 20

Against: 4

Abstain: 3

Committee members now get free entry to Rocksoc events, this is to encourage people to join the committee each year.

 

b). Review of the society.

This is where it all got a little crazy.

It was decided that it was the committee's job to review the running of the society. i.e, it is the committees job to do it's job!

So, the motion was amended to:

The new committee will write a report over six months, to be presented on 1st September.

This report will include all possibilities and options of how the society can be run more efficiently. Only if required will en EGM be called.

So, now the amendment to the motion needs to be voted for:

For: 18

Against: 2

Abstain: 5

These numbers are no longer adding-up, as members are starting to leave!

So, the amendment is carried.

So, now we need to vote for the new motion i.e, should the new committee review the society and make a report.

Vote:

For: 18

Against: 3

Abstain: 4

Motion carried, so the new committee will review the societies management.

 

c). Pub meeting:

Vote:

For: 21

Against: 0

Abstain: 3

(More members have left the meeting).

The new committee will discuss and possibly change the day and/or venue for the weekly pub meetings.

 

6).Any other business:

Apart from making sure that everyone had received their free-drink, and to say "thank you again" for coming, nothing else to be said.

 

Meeting closed: 9:35.